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Part 2 PRINTING COLOR -------------- All of the color information you have created with Professional Page is intended for use widh the Professional Color separator. However, you can still print any document containing color information in black and white, without using the separator. Any color information will be printed as gray tones. 7. DESIGN... ------------ There are two things to consider when designing something for publication. The first is the idea that you are trying to convey. The second is the reader. If you understand what it is you are trying to convey and to whom, you will find it much easier to design a suitable publication. Consider the effect that design has on you as a reader. For example, when you read a newspaper, do you read everything? Probably not. You scan headlines and read articles that look interesting. What draws your eye to an article or advertisement? More often than not, it is an attractive layout, a striking illustration, or an interesting headline. On the printed page form and content are forever linked. When it comes to catching the eye of a reader the way the infornation is presented can be as vital as the informlation itself. Printed communication is a dialogue between the reader and the publisher, client, or author. The quality of the publication's design can affect the reader's choice as much as can their personal interests. An advedising agency spends most of its time creating a concept and a graphic design that makes their ad stand out from all others yet still convey a specific message. If you want a message to reach more readers, spend as much time on the presentation of the message as on the rnessage itself. This is not to suggest that you substitute design for content. Attractive typography and layout show respect for the reader's needs, it makes reading more pleasurable and productive, and this gives your client the best value for his or her money. This section discusses typography, page layout, and design from this perspective. As a desktop publisher, you want your documents to be read. By taking the time to improve your layout skills your creations will be more popular with your readers. This section begins with the basics of typography, and continues on to discuss effective page layout. TYPOGRAPHY ---------- In Professional Page, typography can be changed at any point in the body text. TYpography includes the typeface, size, style, kerning, line spacing, baseline shifts, hyphenation, and justification. All typography attributes can be set in Professional Page's text editor. Many of the attributes can also be set by embedding format codes in the word processor's text (see Appendix F: Formatting Text). Typography is used in the text editor in two ways: * In block mode: Once a block of text is marked (see "Text" in the Using Professional Page section), the typography of the first character in the block is reflected in the Type menu. Pull down theType menu and the typographical attributes are shown with checkmarks beside the chosen values. Should a list not have a sub-item with a checkmark beside it, call up the requester for that submenu, and the current value will be displayed in its text line. Although the attributes displayed in the Type menu reflect the first character of the block, changing the typographical attributes affects the entire block. * In Text mode: The text cursor can be postioned using the mouse or cursor keys. The Type menu will take on the typographical attributes of the character just before the text cursor position. Therefore, without changing the typography, the next character typed will look like the character before it. Changing these type attributes will affect the next character typed. However, should you move the cursor position before typing a character, the Type menu will reflect the typography at the new cursor location and any previous typographical changes made will affect the next character to be typed. NOTE: Be sure to set the attributes at the beginning of the box, since there is no previous character to set the attributes for the next typed character. Let's review type terminology ----------------------------- Letterforms are composed of the following elements: (72 point "Type") Ascender X-Height Serif Baseline Descender Units of Measure ---------------- Typeface sizes are measured in points. There are approximately 72 points in an inch. However, the 12 point pica has become a standard unit of measure. Units of measure (inches, picas, and centimeters) are selected in the Preferences/Layout Tools/Units of Measure sub-item. Rulers, Coordinates, and all other positioning tools use the current unit of measure. When using picas, the number before the decimal place is the number of picas, and the number after the decimal place is the number of points not the decimal fraction of the pica. Styles of Typeface ------------------ Professional Page supports a variety of PostScript typefaces (see Appendix K: Fonts) which can be selected via the Type/Typeface menu item. If the desired typeface does not appear in the sub-item list, select New. This lists all the ypefaces known to Professional Page at the time. You can now pick the needed typeface from the list. Serif ----- Serifs are horizontal widenings or crosslines at the ends of the main strokes of a letter (this text is set with a serif typeface). A serif helps the horizontal flow in reading the text which makes serif typefaces more suitable for body copy. Sans Serif ---------- Sans serif typefaces have constant widths on the main strokes of the letters or characters. They have a cleaner, more "modern" appearance, but are harder to read in long passages. Roman ----- For most typefaces, the Roman version is the normal, balanced version of the typeface, such as you are reading now. A Roman style typeface with serifs on the characters has been shown to be more readable than sans serif or italics. Styles ------ Bold, Italic, Underline, and outline styles are accessible through the Type menu. Novelty or Specialty -------------------- If you look through type catalogues, you will find many script and decorative letterforms mainly used for headlines and advertising display type since they are quite uncomfortable to read in longer passages. Type Size and Column Size ------------------------- Professional Page is capable of handling type sizes up to 127 points. Type Sizes are generally categorized as either Text or Display. Text type is usually fourteen points or smaller, and Display type is more than fourteen points. Your choice of typeface is very important for the reader. "8 point Eyestrain" is not only a description of a typeface, but a reminder that your typeface choice directly affects the reader. Column Width ------------ For easiest reading, body copy (the text of an article) should be set in at least a ten point typeface in columns no smaller than one alphabet wide (a-z). An optimum length is one and one-half alphabets. The alphabet is used to measure this because it has a balance of character widths. As a general rule, a column of text should be not wider than two alphabets. Another popular rule of thumb is that the length of line in picas should not exceed twice the point size. If you are using ten point type, then colunlns should be no more than twenty picas in length. A line should average nine to ten words. Kerning ------- Kerning is the fitting of pairs of letters closer together or farther apart to make the letter spacing more readable. This is becauge some letters naturally fit closer together. For example: letter pairs such as AT, Tu, Ve, Wo, Te, and To. Professional Page has automatic kerning, which can be turned on and off by selecting the Type/Kerning item. When kerning is selected, type will have a more compact, and consistent letter spacing. Manua] kerning is done by tracking two letters (see "Tracking" in this section). Line Spacing ------------ Line Spacing is the amount of space inserted between lines of text. Sufficient line spacing makes text more readable. There is no set rule for the amount of line spacing you should use, but there are severa] useful guldelines: * A sans serif typeface may need more line spacing than a serif typeface because it has less honzontal flow. * The longer the measure (the wider the colunn), the more line spacing is necessary in order for your eye to pick up the next line as you read down the page. * Small point sizes need proportionately more line spacing to spread out the type and make it easier to read. * "Fat" typefaces (those with large a x-height and short ascenders and descenders) need more line spacing than typefaces with a small X-height and long ascenders and descenders. Professional Page offers four kinds of line spacing: * Fixed * Relative * Leading * Paragraph Spacing. Line spacing in Professional Page is calculated from the top of a capital on one line to the top of a capital on the line below it. To set the line spacing, select Type/Line Spacing. A Line Spacing requester will appear. Select one of the Fixed, Relative, or Leading sub-items by clicking on the appropriate button. Enter the line spacing value desired into the appropriate text line. Fixed line spacing and Leading are defined in points (for example, 10 point text on 11 point body would insert one point of leading between each line). Relative line spacing is defined as a percentage of the largest text point size on the line. For example, 10 point text with relative line spacing of 110% would have one point of leading between lines. If "baseline shift" is active on the line, the program will automatically adjust inte-line spacing accordingly. Leading (pronounced "ledding") is the constant space between lines of text. It gets it name from the strips of lead that were once used to separate lines of type when typesetting was done using slugs of cast hot metal (lead) to form each line of type. The body text of this manual was set using 12 point type woth leading of 2 points. This could be defined: * fixed line spacing 14.00 (i.e. 14 points) * leading 2.00 (i.e. 2 points of leading in excess of the point size) * Relative 117% (i.e. 117% of the point size) Extra spacing between paragraphs is often useful in indicating paragraph divisions clearly. The Paragraph Spacing sub-item allows extra paragraph spacing to be set as a percentage of the current line spacing. The interparagraeh spacing between text paragraphs of this manual is set at 150% of line spacing (i.e. 150% of 14 points or 19 points total between paragraphs). Tracking -------- Tracking is the adjustment of the horizontal spacing between characters by the insertion or deletion of space. Tracking is specified in terms of hundredths (or a percentage) of a em space. It can be performed on a marked block by either selecting the Type/Tracking menu-item or using the left and right cursor keys. Each press of these keys adjusts tracking by 2% of a em space. Baseline Shifts --------------- In some cases, not all text in a column is set in uniformly straight lines (for example, when setting mechanical equasions, or using sub and superscripts). To allow you to control variations in the baseline of sections of text mark a block of text, and then move its baseline up and down. Select the Type/Baseline item and a Baseline Shift requester appears. Type the point size of the baseline shift into the text line for example: +5.000 to move up five points -5.000 to move down fie points and the marked block will be moved up or down. It can also be adjusted by using the up and down cursor keys. Each press will adjust the baseline by 1/2 point. Paragraph Indents and Tabs -------------------------- Tabs are specified on a box-by-box basis (see the Set Tabs gadget in the Box/Alter/Active item). When a tab position is entered in the requester the cursor skips to the next available location. The paragraph indent is also specified in the Set Tabs requester. The first line of a paragraph can be flush with the body of the paragraph, indented, or outdented ("hanging"). Paragraphs in the body ttxt of this manual are all "flush", and all items preceeded by "bullets" are an example of "hanging" indents. Justification ------------- Justification is the method of setting text so that itl lines up with the left, right, both, or neither margins of the box. Text can be: Flush justified. Text is flushed to both left and right margins. The spacing between words is adjusted so that both left and rigjht margins align. Left justified. Text is flushed left, leaving a ragged right edge to the paragraphs. This is sometimes referred to as "flush left/ragged right". Right justified. Text is flushed right, leaving a ragged left edge to the paragraphs. This is sometimes referred to as "flush right/ragged left". Centered. Text is centered on each line. This produces both left and right ragged margins. The justification of the line is determined by the justification setting for the first character of that line. Hyphenation ----------- Hyphenation is the breaklng of a word at the end of a line so that part of the word appears at the end of the line, and the rest of the word appears at the beginning of the following line. This allows you to create better proportioned word spacing, especially in narrow columns. Text is hyphenated in Professional Page poge in two ways. The program has a hyphenation algorithm and a built-in exception dictionary which look for where to break the word. Hyphenation can be turned on and off by selecting Type/Hyphenation. To not hyphenate a word, block the word and turn hyphenation off. To control the number of characters before and after a hyphen select Preferences/Hyphenation Control, and type the value you want (the default value is two). The larger the prefix and suffix value, the harder it is for the hyphenation program to break small words, but the less likely it is that you will see odd word breaks. The program also uses a user-defined hyphenation-exception dictionary containing a list of words with permissible word breaks specified. You can customize the dictionary by using the text editor of your choice to create a list of words with the prefenred breaks indicated by hyphens. If a word is not to be hyphenated enter the word without hyphens. To access the list in Professional Page, select the Preferences/Hyphenation Control item. You may now load your list in as the new exception dictionary or merge it with the existing one. An alternate means of hyphenation control is to use "discretionary hyphens" within the Professional Page text editor. While editing text, "soft" hyphens are inserted at preferred hyphenation point by typing "-" (hyphen) while holding down the CTRL-key. PAGE LAYOUT AND DESIGN ---------------------- When you think a page needs a little variety in typeface, do not choose another typeface but instead vary the standard typeface with bold, italic, underline, outline, or a combination. Unless you want to emphasize a phrase or passage, body copy should not be set in bold or italic style. Setting text in all capital letters will emphasize a passage, but at the expense of reading speed. Limiting the Number of Typefaces -------------------------------- A common mistake is using too many typefaces in a document. One typeface for the body copy may even be sufficient, though this runs the risk of being boring. A document should have no more than two typefaces for the body copy and no more than two for the headlines. Advertisements or special messages are exceptions to this rule. When the reader encounters a new typeface, particularly a novelty typeface, it is similar to coming into a dark room after being in the sun. The reader's eyes need a moment to adjust. Similar Typefaces in a Document ------------------------------- Do not mix similar typefaces. For example, Palatino and Garamond would give a very unpleasant look to your document if they were both used for setting body text on the same page. Typefaces in Professional Page ------------------------------ Professional Page comes with metric tables (font width tables) for a variety of typefaces (see Appendix K: Fonts). If your laser printer or typesetting machine has these fonts available, you can choose from all of these fonts to design your document. A Professional Page Type Specimen Book -------------------------------------- Designers, typographers, and printers use a "specimen book" to choose typefaces. The specimen book shows a particular set of characters in every typeface available. This set of characters might be a complete alphabet, or just a characteristic sentence of your choice. It is worthwhile to make your own specimen book with the typefaces available in your laser printer. It should have exanaples in the typeface sizes you most often use. Creating a Consistent Style --------------------------- The layout of the page should let the reader get the most information in the least amount of time. Even if your document is a one-time thing, a consistent style helps the reader find infornlation. A consistent, recognizable style is even more vital if your document appears on a regular basis, since that style is the basis of how people recognize and judge the quality of your publication. Many things should be consistent in a professional publication. The typeface, the size of the margins, the way articles are composed, the way authors are given credit, and the size and weight of box borders should be all carefully chosen and maintained. If a document is published regularly, such as a monthly newsletter, a consistent style makes your job easier. The templates in Professional Page allow you to use the same basic page layouts from issue to issue. Functional Layout ----------------- The physical layout of your pages influences the way information is presented. For example, newspapers are folded into quarters. on the newsstand or in a street corner newspaper box, only one corner of the entire sheet is visible. A newspaper layout artist keeps this in mind when designing a front page. Consider the ways in which a newspaper's physical shape affects its graphic layout. The most familiar parts of a front page are the name plate and the banner headline. The name plate displays the name of the newspaper in a particular typeface and style that does not vary from day to day. Very often the front page has an eye-catching picture in the upper-right corner, just above the fold. On the left edge of the front page, there is a summary of articles inside. Each item on the front page is carefully chosen and placed for the best effect on the prospective reader. If you are composing a newsletter, consider its physical layout and how it affects your graphic layout. Newsletters are often mailed to a reader. If the newsletter is printed on standard 8 1/2 by 11 inch paper it may be folded for mailing. This creates two faces that could be seen by the reader, one where their address is printed, and another blank side. To make a newsletter stand out, an eye-catching graphic or a headline on the outside face of the folded newsletter are excellent ideas. Grids and Templates ------------------- The grid method is the most common way of organizing a page. With a grid, the page is divided into a pattem of rectangles that guide the placement of all elements on the page. The grid lines are not printed on the page, but only serve as placement guides. All elements of the page layout (such as pictures and columns of text) can be aligned with these grid lines. To lay out a grid on a page, use the Page/Create/From Default sub-item and specify a number of columns (see the Technical Reference section for more details). Once the page has been defined, it can be saved as a template using the Page/Make Template item, and called up later. Using grids and templates helps you lay out pages quickly and consistently. Organizing the Page ------------------- Before you place anything on a page, ask yourself some questions. First, how important is this element? If it is important, then it should be in a prominent place on the page, like the above-the-fold picture on the front page of a newsletter. What should this element line up with? Finally, how does the entire page look with the element in this position? The grid makes these decisions very easy. If your text boxes have a default width that is an even division of the page width, page composition is much easier. Each box should also have internal margins that maintain the proper spacing between columns. Design elements can cross grid lines. Consider a page wAth two pictures. The most important picture should be in a prominent place, illustrating the article directly below it. A less important photograph for this story can be tucked into a less prominent part of the page. The photographs are cropped to the edges of the internal margins. The left edge of the page has the ends of two articles from previous pages. (An article continued from a previous page is called a "jump".) It is possible to mix grid sizes on a page, although this should be done cautiously, and only if you wish to emphasize a division of the page into separate areas. For examlple, the top portion of a page could have five grid rectangles across, while the lower page, perhaps featurig an article by a different author or on another subject, could have only three grids across. Paragraph and Column Layout --------------------------- After you have selected a layout style, you will spend most of your time composing pages of the document. There are a few tricks that can speed the process. One common device is a dummy. This is a small model of the doculent. For a newspaper or newsletter, the dummy can be made from sheets of typing paper folded in half and nested together. The grid lines are marked on the dummy in advance. You can make these dummy sheets with Professional Page by making boxes with frames. Block out the elements of your layout that are are never moved, such as a name plate or a masthead. Then place the other articles on the dummy pages by measuring or estimating their length. Headlines --------- Headlines are commonly set in bold or bold italic. A common practice is to have the headlines in a sans serif typeface, and the text in a serif typeface. Headlines are most easily read when composed in mixed upper and lowercase, just like body copy. The largest headlines should be placed high on the page because they draw the eye to them. Never "butt" (position) two headlines horizontally. This is called a "tombstone." The reader may read both headlines as one. If butted headllnes are unavoidable, be sure to use diffeent typefaces to make them distinct. Gray and White Space -------------------- White and gray space are aesthetic terms for the overall appearance of a layout element. Body copy is gray space. Viewed from a distance, columns of text look gray. Margins are white space. A good layout artist seeks a balance between white and gray space because readers ignore large areas of gray space. Pictures and graphics are good for breaking up large gray spaces. Another easy wvay to break up gray columns of text is the quote box. Choose a particularly interesting quotation from the text. Make a small box to break up a long column of text, and give it a simple border. Place the quote in the box in a type size between body copy and headline size. The reader's eye is drawn to the quote, and it may induce them to read the story. Fit to Print ------------ Fitting an article to available space is a valuable skill. There are several ways to stretch or shrink the length of an article. The crudest way is removing sentences or paragraphs from the article. Two other ways were mentioned above, the addition of pictures and the quote box. can also adjust spacings within the text itself. Spacing ------- Spacing within text can be adjusted both horizontally and vertically to fit the text into a specific area. Horizontal spacing acts on the space between characters and words. Vertical spacing acts on the spacing between lines. Horizontal Spacing: ------------------- Horizontal spacing within text can be adjusted by setting or re-setting any of the following type options: * Hyphenation. If ON, hyphenation shrinks the size of a column by increasing the number of characters which fit on each line, thus decreasing the number of lines (of depth) in each column. Hyphenation should always be ON in flush justified copy. * Inter-word spacing. The default inter-word spacing is preset to be proportionally correct for each typeface. Using other units of inter-word spacing (for example EM, EN, or Thin spaces) between words will adjust the number of words which fit on each line. (See Glossary section for definitions). * Tracking. Another form of horizontal spacing control which adjusts the constant space between all characters in a line or block (the default setting is zero). If you "track in", space is reduced between characters, while "tracking out" adds space between all characters on a line (or in a highlighted block). Tracking is adjustable in units of 1/100 of an EM. * Kerning. A vanation of tracking that operates on specific letter pairs. Kerning can be set to ON within an entire text block to automatically adjust all pairs set within the program, or can be controlled between individual letter pairs. Vertical spacing: ----------------- Vertical spacing within a text block can be controlled by adjusting any of the following: * line spacing (or leading) to change the anaount of vertical spacing between each line of text. It is recommended that line spacing for all columns of text of the same point size and typeface sbould be consistent on any one page. * paragraph spacing. To fill (or reduce) the amount of text within any one column, adjust the amount of inter-paragraph spacing. * fixed spacing. The most aesthetically pleasing way to adjust the overall depth of text within a column is to adjust the anount of spacing above and below headings or sub-headings within the column. After the article is fitted into the space allotted, look for what are called "rivers of white". These can be eliminated by adjusting either the inter-character and inter-word spacing, or by manually hyphenating a word at the end of the line using the discretionary hyphen. Borders ------- Boxes and box frames highlight text. They should not dominate the page or overshadow the text inside. The border of a box should be achieved by adjusting the inner margins of the text boxes if required. Your choice of box should become part of the consistent layout style you use. Summary ------- The layout of your documnent affects whether your message effectively reaches the reader. By improving your layout, you improve the quality of your document as a form of communication. The simpler and more consistent your layout style, and the clearer the emphasis on the main ideas contained in the text, the better your documents will be. 6. TECHNICAL REFERENCE... ------------------------ This section provides a detailed explanation of all elenaents of the Professional Page program. Each menu selection and gadget is exhaustively examined, with explanations of what it does, how it can be accessed, what it looks like on the screen, and how it works. You should re@er to the Technical Reference section when you have a question about where to find an item, or what some part of the program does. The Professional Page Screen ---------------------------- The Professional Page screen is the Amiga equivalent of a designer's drawing table. The strip along the top displays the menus which give you access to various parts of the program. The strip down the right hand side has a variety of tools to assist you in laying out pages. This reference begins at the top left corner of the screen, and works its way across the top and down the right hand side to the bottom, explaining each feature along the way. For many menu selections, there are keyboard equivalents. These are summarized in the Appendix B: Keyboard Equivalents as well as the Quick Reference Guide. COMMON ELEMENTS --------------- Let's look at some common elements before getting to the main body of the Technical Reference section: using requesters and using extended selection. Using Requesters ---------------- Requesters are used whenever additional information is needed by Professional Page. Requesters prompt for required information or acknowledgement of an action. There are several types of input components that requesters use, including: listings, booleans, strings, buttons, and slider requesters. Listings: Listings are displayed in a small window. They may contain directories and file names, color names, or font names. If there are more entries than can fit into the window, the scroll bars (to the right of the window) can be used to diaplay different sections of the list. Scroll arrows (above and below the scroll bar) can also be used for this purpose. To select an entry in the window, click on the entry. In most requesters, it is possible to select an entry and acknowledge the requester by double clicking on the entry. Boolean: Booleans are "ON/OFF" type requesters. "ON" (a filled circle) shows that a particular feature is active. "OFF" (an empty circle) shows that a particular feature is inactive. Generally speaking, clicking in the circle will change a "ON" to a "OFF" state and vice-versa. Strings: String requesters expect information to be typed in. To enter information, click the text line associated with the string requester and use the normal Amiga editing features to enter the information. Text input should be terminated by pressing the RETURN key. Buttons: Button requesters are used for selecting a further requester and for acknowledging the current one. They are rectangular in shape and are activated by clicking on them. Sliders: Sliders are used to input values on a scale. For example, in the color definition requester, there is a scale for the percentage of red to use on the screen. Adjusting the slider will adjust the amount of red used. File Requester -------------- In Professional Page, all access to disk files is done through a file requester. The file requester has the following components: * Listing: All directories and files are listed in the listing window. Clicking a directory or file will place the name into the Drawer or File string text line. Double clicking on a file will select the file and acknowledge the requester. Chicking on a directory will open that drawer on disk. To close a drawer, jugt click on "/<PARENT>" entry in the listing. * String Components: Drawer and File names can be entered directly into the appropnate text lines. * Buttons: Drive selection and acknow;ledgement buttons are also in the file requester. Moving Requesters ----------------- If the requester obstructs your view of a part of the page, simply grab the requester box by the moving gadget (the horizontal lines at the top of the requester). Extended Select --------------- This technique greatly speeds up the process of making a series of menu selections using the mouse. This offers the ability to make several mouse selections with one pass of the mouse across several menus. * Pull down a menu, and, keeping the right mouse button pressed, click with the left mouse button on several items and sub-items as you work your way down the menu. * When you release the right button, the various items and sub-items you selected will be enacted in the order in which you selected them. * For example, if you have selected the Text tool, and then select Type/Typeface/New, Type/Size/New, and Type/Style/Bold all in one pass, those items with requesters will automatically present their requesters in sequence, while the items which toggle on/off will have changed to the setting you desire. PROJECT MENU ------------ The Project menu is the most general menu, consisting of nine items. New --- Creates an environment for a new document. * Clears the existing document from memory. There can only have one document open at a time (though that document can have many pages). * New is automatically executed upon startup. * The name of document is changed to "Untitled". * Any material which is located on the art board is not deleted. Open ---- Opens an existing Professional Page document, reading it from a floppy disk or a hard disk. * Open deleted the document in memory. A warning requester appears to confirm that the current document should be deleted. * Opens the file requester to allow you to enter the name of the document to be loaded. * Any materials located on the art board will be deleted. This is because you are loading an entire document, including a saved art board which may have materials already on it. Save ---- Saves the version of the document that you've been working on, using the current document name as the filename. If no name has been specified, the document will be given the file name "Untitiled". * Select Save frequently while working on a document, to ensure not losing data because of a power failure or a system crash. * The art board is saved as part of the document. * See Project/Information and Project/Save As to change the current document name. Save As ------- Saves the current document under a new name. * The file requester is used to select a new filename for the document. * The art board is saved as part of the document. * The new filename becomes the current document name. Information ----------- Displays information related to the current document. * The "Document Information" requester includes user-definable text lines for the document name (file name), author's name, comment, and revision number. * Type in any changes necessary. Changes made with this requester are saved with the document. * Two dates/times are saved with each document: the date/time it was first created and the date/time it was last saved. * The List Bitmap Files gadget calls up another requester which shows a list of the bitmap graphic files used in the document. Professional Page may prompt you to make these files available when you load or print the document. Import ------ Import is used to import box components (such as text, bitmap graphics or structured drawings) into the document. Import/Text ----------- Imports text generated by various word processors and text editors. * Imported text sits in the text paste buffer until the Paste item is issued from the text editor. * The file requester will ask you which file to import. * The requester's title tells you which type of file the program expects. (See "Preferences/Text Format" later in this section regarding importing specific files saved by word processor programs). * Text files can have native and imbedded formatting codes. See the Using Professional Page secting and Appendix F: Formatting Text for more details. Import/Bitmap Graphic --------------------- Imports a bitmap picture. A "bitmap" is a computer picture composed of a pattern of pixels of colors or gray tones. The Amiga has a standard file format, called IFF, for all bitmap pictures created by paint programs such as Deluxe Paint II or video digitizers such as Digi-View. The resolution of a bitmap picture is determined when it is created: Professional Page cannot change it. * An Import IFF Bitmap? file requester prompts you for the desired file name. * Imported bitmaps are placed directly into the active box, so you must have an empty, active box before you can import a bitmap graphic. * Any IFF including HAM mode graphics can be loaded into Professional Page with any number of colors from two to 4096. * All resolution modes are supported. A bitmap picture on the Amiga can range in size from a single pixel to as many as 1024 by 1024 pixels. Since any picture can have a different color map and Professional Page uses only 16 colors on the screen, the colors from the imported graphics are rendered in 8 gray scales when displayed. The original color information, however, is retained in the graphic's original data file and will be used when you print or color separate the page. * Since color must be converted into gray levels for display, a large bitmap picture takes time to load: so be patient. * Depending on how much memory you have on your Amiga, you may face limits on the number of graphics you can have in a document. * In order to load the document or to print the page in black and white, you must have all the original picture disk files available. You will be prompted for the appropriate disk when needed. * It may be desirable to place all the images for a document in the same directory of a disk so that they can be found again easily when it is time to print the document (with fewer disk swaps). * Proof printing does not require the bitmap disks. (See "Project/Print".) * For information on sizing, cropping, and moving bitmap graphics see the Using Professional Page section. Import/Structured Drawing ------------------------- Imports a structured drawing. A "structured drawing" differs from a bitmap in that instead of being composed of a mosaic of dots, it is made up of "vectors"--mathematical descriptions of line direction, width and so on. A structured drawing can be printed out on a laser printer or a typesetting machine at the printer's maximum resolution. This means that structured drawings can be very smooth without the "jaggies" of a bitmap image. * The Import Drawing? requester prompts you for the file name. * Similar to the bitmap graphic, a structured drawing is placed directly into the empty active box. * All of the graphic elements, line weights, fill shadings, and fill patterns, from Aegis Draw Plus are supported. The drawing is automatically sized so that it is entirely visible, and occupies the largest possible area of the active box, while maintaining the aspect ratio of the drawing. Print ----- Print is used to get hard copy output from a PostScript device. The Pring item has three sub-items which give you a choice as to what you want to send to the laser printer or typesetting machine. These sub-items are: Current Page, Entire Document, and Thumb Nail. (See Using Professional Page for more information on printing.) Print/Current Page, Entire Document, Thumb Nail ----------------------------------------------- Generates hard copy output. A requester will prompt for: * the number of copies you wish to print. * the printer port or disk file you wish to send the output to (click on the ser:, par:, or disk gadget). * Manual or Automatic paper Feed. * Proof mode. This is used if you wish to print only the text and structured drawings without the delay of printing bitmap graphics. * Override Custom Spece. This is used to override the special output settings specified in the Page requester. * The Print Entire Document requester also asks for a range of pages to print. * The Print Thumb Nail requester asks for a range of pages to print, and whether there shoudl be 2x2, 3x3, or 4x4 thumb nails per output sheet. About ----- Brings up an information window displaying copyright messages and credits. Quit ---- Exits from Professional Page. A requester asks for confirmation of the action. PAGE MENU --------- The Page menu allows operations on individual pages or template. Pages and templates may be created or deleted, saved or retrieved from disk, or modified. Template Pages -------------- Template pages are individual pages that are used as a prototype when creating other pages. The newly created page will have the same dimensions and contain the same boxes and contents as the template page. You can specify separate even and odd template pages, to allow for the way the final document will be printed and read. The newly created page takes the attributes from the appropriate template. note that all boxes on a page creted from a template are locked, but can be unlocked if desired. Pages may be inserted at specified location in the document. If necessary, pages are shifted upwards, to accommodate for the newly created pages. Create ------ Creates a new page, either from an existing template, or from a default page that can be tailored to the requirements of the job being done. Create/From Template -------------------- Creates a number of pages to be inserted into the document. Pages will take on the attributes and contents of the appropriate template page. A requester will prompt for the page range and for the desired action. The options are: * Use Page Numbers: Pages will be created using the Odd or Even template, depending on whether the page number is odd or even. * Use Odd: Pages will be created using only the Odd template. * Use Even: Pages will be created using only the Even template. Create/From Default ------------------- Adds a range of pages to a specified location in the document, from the default attributes. * Brings up the New Page requester so tha you can change the attributes of the new page. Load ---- Loads a saved page into the even or odd template, or directly into the document as the current page. The Load item has three sub-items: New Current, Even Template and Odd Template. * Loading a page file into a template replaces the existing template with the page just lo9aded. * Loading a page file into current adds that page to the end of the document. Save ---- Saves a particular page separately from the rest of the document. The Save item has three sub-items: Current, Even Template and Odd Template. NOTE: A page file only holds one page at a time; it does not contain any information on the page number or the art board. it is a good idea to give your page files a suffix like ".page", ".even" or ".odd" so that it is easier to find them in the future, and not confuse them with document files. Finally, the page and document files have completely different formats - pages cannot be loaded as documents and vice-versa. Delete ------ Removes the current page from the document. * If there are boxes on the page, you will be asked whether you want to continue or abort the deletion. * If any of the deleted boxes contain text which is linked to boxes on other pages, the text is not deleted, but flows into the next linked box. If all of the linked boxes are on the deleted page, however, the text is deleted along with the page. * Pages are resequenced after the current page is deleted. Alter ----- Alters the parameters of the current or default page. Alter/Current ------------- Alters the page parameters of the current page. You can change the page size, page number, number of columns, the width of the gutter between columns, and margins of the page. When you change the attributes of the current page, only one page is affected so you can have different page formats in a document. * The requester consists of five page format options which determine page dimensions (four predefined, and one user-definable): a Page Number gadget, four margin text lines, a column numbering text line, a gutter width text line, and a PostScript Output Specs gadget. * To move a page within the document, change the Page Number gadget. Pages are resequenced after the move. * The Output Page Specifications requester appears when you click on the PostScript Output Specs gadget. It allows you to set the position, scale, rotation and orientation of the current page output. Type the numerical values for Position, Scale and Rotation into the appropriate text lines, pressing RETURN after each entry. The outline of your modified printed page will be superimposed over the white rectangle of the printer's output dimensions. Alter/Default, Even Template, Odd Template ------------------------------------------ Changes the parameters of the default, even or odd template page (which will be used to create new pages). * A page format requester pops up, almost identical to the Alter/Current Page Format requester in appearance and operation. The only difference is that it lacks a page number gadget. Make Template/Even, Odd ----------------------- Template pages are useful if many pages share common design elements such as headers, footers, and page numbers. Once you have created a template page, new pages can be created with all of the template's design elements already on them. There can be two template pages in a document, one for odd-numbered pages and one for even-numbered pages. * The Make Template item replaces either the odd or even of the template pages with a copy of the current page. All of the boxes on the current page are copied to the template page(s). The links between text boxes on the current page are kept in the template, but any links between the current page and other pages are broken. Visible ------- Hides the current page from view temporarily. BOX MENU -------- Allows operations on individual Boxes in the document Show Active ----------- The outline of the active box flashes so that it can be quickly identified. The view is repositioned so that the active box is visible. Clone Active ------------ Makes a duplicate of the active box. All of the box's contents and attributes are copied except the position. The cloned box overlaps the original, slightly lower and to the right. If the active box is linked to other text boxes, the cloned box will have the same visible box contents as the active box, but will not be linked to anything. Delete Active ------------- Deletes the active box. Where this box is part of a chain of linked text boxes, the box will disappear, but its contents will be distributed to the following boxes. If the box is not empty and is not lined in a chain, a requester appears to confirm the deletion. Alter/Active, Default --------------------- Changes the attributes of the active box. The various attributes are set in a requester. * An Active Box requester appears, consisting of a row of icons, four Margins text lines, four Position text lines, and the Set Tabs gadget. * There are five gadget icons at the top of the requester. They are: Lock-Unlock, Transparent-Opaque, Permeable-Impermeable, Quick Display on-off, and Frame on-off. * Lock-Unlock: A Locked box cannot be moved, resized, or deleted. Locked boxes are easy to identify because they don't have sizing handles on their outlines. When the lock "opens", the box is unlocked. When it "closes", the box is locked. NOTE: All boxes from a template page are locked automatically, but when a page is created from a template, you may then unlock the boxes you want to edit. * Transparent-Opaque: Makes a box transparent or opaque. This is especially useful if you have one box on top of another (for example, a line of text on top of a scanned photo). Clicking on the icon toggles between transparent and opaque. The active box is opaque if the solid-outline icon obscures part of the dashed-outline icon behind it. * Permeable/Impermeable: If a permeable box is placed in front of a text box, the text will intrude into the box, and may be obscured depending on whether the front box is transparent or opaque. If the front box is made impermeable, the text flows around the front box, making a "runaround". If the impermeable box is behind the text box, there is no runaround. Clicking on the icon toggles between the two settings. If type is visible through the small square, the active box is permeable. If not, it is impermeable. Changing the permeability of a box causes runarounds in text boxes behind that box, but has no effect on text in the box itself. NOTE: You may want to set a margin around the image area of the impermeable box, to give it some "breathing room" from the surrounding boxes. * Quick Display: If Quick Display is on, the contents of the box are not displayed. This greatly speeds up normal operations (i.e. you can move the box around without having to wait so long for the page to be redrawn.) The box is displayed, although its contents are not visible on the screen. Graphic boxes are depicted with an X and text boxes are filled with a pattern. * Frame: Causes the frame to be turned on. The frame takes on the attributes currently set in the Draw menu (see "Structured Drawings" in the Using Professional Page section). NOTE: Box frames cannot be attached to boxes containing structured drawings. * Margins: Selects a margin around the image area of a box. You can specify the top, bottom, left, and right margins separately. No text or graphics appear outside these margins in a box. To change the margins, type the desired margin widths into the appropriate margin text lines. * Position: Specifies the position and size of a box precisely. You can enter the position of the top left hand corner and the height and width of the box. When the requester first comes up, these text lines contain the position and size of the active box. These parameters cannot be set for the default box and are not shown in the Alter Default requester. * Graphic Scale: Scales bitmap graphics or structured drawings in both the X and Y directions. This technique is useful to resize images to fit the layout. Enter the desired X and Y sacling values into the Graphic Scale string gadgets. NOTE: The Graphic Scale parameters only appear if the active box contains a graphic or a drawing. You cannot scale text with this option. * Set Tabs: Defines up to fifteen different tabs, plus paragraph indent. This makes it simple for you to import text and insert it at the correct tab location relative to the left edge of the box. Select the Set Tabs gadget in the requester and a Set Tabs requester appears. NOTE: The Set Tabs gadget and requester will only appear if the active box is a text box or is empty. GROUP MENU ---------- A group is a collection of boxes on either a page or the art board. Once a collection of boxes has been grouped, it can be treated as a unit. The group can be moved as a single unit (all boxes keeping the same spatial relationship), cloned (copied), deleted, or aligned. If a group is moved such that there are boxes on and off the page, the boxes completely off the page will drop to the art board and the boxes on the page will remain as a group. If the entire group is moved to or from the art board, the group remains intact. Only one group can exist at any given time. To create a group, select the Make Group tool (discussed later in "The Tool Palette") and drag a outline around all the boxes to be grouped. Note that after the group has been created, the cursor reverts automatically to the Null Pointer. All of the non-active boxes in the group now have solid black outlines. To add a box to the group, click in the box while holding down the SHIFT key. To remove a box from a group click in the box while holding down the CTRL key. To move a group, hold down the SHIFT key while dragging one of the boxes in the group. To move an individual box within the group, select the box and drag it, in the normal fashion. The box will remain in the group. Clone ----- Creates a new group of boxes identical to the original in both attributes and content. The new group appears slightly beside and below the original group. The original group is "forgotten", and the newly cloned boxes form the new group. If any of the boxes in the original group were linked to other text boxes, those links do not exist in the clones group, and the contents are limited to what ws in its member boxes at the time it was cloned. Delete ------ Deletes all of the boxes in the current group. If some boxes in the group are not empty, a request is made to confirm the delete. If some boxes in the group are linked to others, the text is not deleted, but remains as part of the linked series. If, however, text is not linked to outside the group, it is deleted. Graphics and drawings will always be deleted. Forget ------ Undoes or "forgets" the current group, without changing any other attributes of the boxes in the group. Align ----- Aligns all boxes in the group with the top, botom, left, or right side of the active box. This gives you a very quick way of reorganizing your group. * Make active the box (by clicking on it) that you wish the others to be aligned with. * Select any one of the four available Group/Align sub-items (Top, Bottom, Left, and Right). Center ------ Centers all boxes in the group either vertically, horizontally, or both, with the center of the active box. * Make active the box (by clicking on it) that you wish the others to be centered with. * Select any of the three available Group/Center sub-items. Merge ----- Merges all structured drawing components within the group into one structured drawing box. This is very useful for combining a series of structured drawing segments or parts into a unified illustration. It also stabilizes your structured elements into one unit that can't be accidentally disrupted. (See "Structured Drawings" in the Using Professional Page section). * Ensure all desired structured drawing elements are in the group. * Select Group/Merge. * The new structured drawing can be manipulated in the same manner as any other structured drawing. NOTE: Once a group of structured drawings has been merged, it cannot be undone. If you're not sure whether a particular box should be included in the merge, leave it out. You can always use Merge again later to add more boxes. TYPE MENU --------- The Type menu contains most of the typographic controls for the program. Professional Page has two methods of assigning typesetting parameters to text. First, when you create text with a word processor, you can embed special codes in it, which Professional Page interprets when the text is imported. (For an explanation of this, refer to Appendix F: Formatting Text.) The second method is through the use of the formatting tools in the Type menu. All text creation and editing can be done in the active box. To enter the text edit mode, select the Text tool. The items in the Type menu operate in conjunction with marked text blocks. If a block of text is marked, selections made from the Type menu will affect the entire block. If no block is selected, any changes in the Type menu take effect at the next typed character. Attributes shown in the Type menu are that of the character preceding the cursor if there is no marked block, and that of the first character in the block if a block exists. The method of marking blocks of text is described in Edit Menu. Typeface -------- Selects the current typeface. In the Typeface item, a list of active typefaces is shown (by default, only Times will be active when you start up). Typeface/New ------------ If the desired typeface is not shown, choose a new one by selecting the New sub-item. This will bring up a requester listing all the available fonts. * All the typefaces for which you have Metric Files (font width tables) on your fonts: directory (usually on the fonts and Utilities disk) will be listed in the requester. * Select the typeface you want by double clicking its name. NOTE: Professional Page comes with nineteen metric tables loaded. if you wish to use other typefaces, it is simply a matter of loading other metric tables onto your Fonts and Utilities disk. This program demands to see all the fonts for a given document on a single disk. If you do not have a hard disk, and still wish to use many fonts, you may find it useful to make up a set of metric file disks with different combinations of fonts on each. A maximum of 127 typefaces can be used within a single document. Size ---- Selects the current size of the typeface choses (a point size of 12 points is selected by default when you start up). In the Size item a list of active sizes is shown. If the desired size is not shown, a new one can be chosen by selecting the New sub-item. * A Point Size requester appears. * Delete the current point size listed in the requester, and type in the new one. NOTE: point sizes up to 127 points in increments of 1 point may be specified. Style ----- Allows you to select text styles: Plain, Bold, Italics, Outline, and Underline. To undo all of the selected styles, select Plain. Kerning ------- Turns kerning off and on. Selecting Type/Kerning toggles kerning off and on. A check mark next to Kerning shows that it is on. Tracking -------- Sets the tracking. * Select Type/Tracking and the Tracking requester appears. Type in the numeric value for tracking desired. * You can also track a selected block by using the left ad right arrow keys (which shifts in 2/100 of an Em space for each keystroke). Line Spacing ------------ Sets spacing between lines of type. * Select Type/Line Spacing and a Line Spacing requester appears. * Click on the Fixed, Relative, or Leading gadgets. Type numeric values into the text lines. * Fixed spacing is spacing between lines, independent of the text point size. * Relative spacing is specified as a percentage of the largest point size on the line. * Leading is the amount of extra space to add to the largest point size on the line. It is expressed in points, and can be negative or positive. Only one of these can be in effect at a time. * Paragraph spacing is specified as a percentage of the line spacing you have chosen. It is always operative, regardless of whether you have selected Fixed, Relative, or Leading. * The linespacing attributes of the last character of the line is used for the entire line. Baseline -------- Moves the baseline of a block of text up or doen. * Select Type/Baseline and a Baseline Shift requester appears. * Enter the desired baseline shift into the string gadget. Both positive and negative values are acceptable. * Baseline shifts can also be changed (in increments of 0.5 points) by using the up and down arrow keys for a selected block. Hyphenation ----------- Turns hyphenation on and off. Prefix and Suffic parameters for hyphenation are specified through the Preferences menu (se "Preferences/Hyphenation Contol" later in this section). If there is a check mark to the left of the Hyphenation sub-item, then hyphenation is on. See Design section. Justification ------------- Selects the justification of the text: Left, Right, Center, or Flush. The justification of the first character on the line is used for the entire line. Paragraph Indent/In, None, Hanging ---------------------------------- Selects how paragraphs are to be handled. A RETURN n the text indicates a paragraph break. Paragraphs indents can be: * None: The start of the paragraph lies flush with body of the text. * In: The start of the paragraph is indented in from the rest of the body of the text. * Hanging: The start of the paragraph is indented in from the rest of the body of the text. NOTE: the amount of indents is determined by the paragraph spacing in the Set Tabs requester selected from the Box/Alter/Current sub-item. EDIT MENU --------- This menu is used to access the text editing functions of Professional Page. Editing text is described in the Using Professional Page section. The items of the Edit menu are used to enter and edit text in the manner of a word processor, and also work hand in hand with the typographical tools found in the Type menu. Cut --- Cuts out the marked block of text. The cut block will be kept in a paste buffer to await pasting. Copy ---- Copies the marked block of text to the paste buffer. This differs from the Cut item in that the Cut removes the block from the current box, while Copy leaves it there. Paste ----- The contents of the past buffer are placed at the current cursor position. Unmarked Block -------------- The current block is unmarked. Save Block ---------- Saves the marked block as an ASCII text file. A file requester will prompt for the file name. All typographic information is translated into imbedded ASCII codes. Select Box ---------- Blocks all visible contents of the current text box where the cursor is located. Select All ---------- The entire article is selected as a block. If the box containing the text cursor is linked to other boxes, all of the text in these boxes will be blocked. Find ---- Searches through the entire article associated with the active box for a text string. If there are any embedded ASCII formatting commands (such as style or font size changes) in the search string the search will match only those strings with the specific attributes. If there are no embedded ASCII formatting commands, the search will match text with any attributes. * Select Edit/Find and a Find requester appears which has a string gadget for specifying what to search for, a directional gadget (an arrow), and a button which allows you to ignore letter case in the search. * Click on the arrow to choose the direction of the search, and Professional Page will search through the article in the desired direction. If a match is found, it will be blocked. Replace ------- Searches through the entire article and replaces one string with another. This may be done once, or for all occurrences of the Find string with optional confirmation before each substitution. * A Find/Replace requester, similar to the Find requester, appears. It contains the same gadgets described under Find. In addition, there is a Replace with string gadget. If an occurrence of the Find string is found. it will be replaced by the contents of this string. If Global is on, every occurrence of the Find string from the text cursor to the end of the article (in the specified direction) will be replaced. If Query is selected, you will be asked, at each occurrence of the string, whether to replace it or not. As with the Find item, you may wish to use embedded ASCII formatting commands. Find Next --------- Finds the next occurrence (in the current search direction) of the Find string. Replace Next ------------ Finds the next occurrence of the Find string and replaces it with the Replace string. If Query is selected, you will be asked for verification before the replacement is done. DRAW MENU --------- Drawing parameters apply to both structured drawings and box frames. Select the Box Create tool or nay of the structured drawing tools, and any changes to the drawing parameters take effect upon the cretion of the next structured drawing or the frame of the next box created. If you are not in the box create of structured drawing mode, changes to the drawing parameters affect the active box. The attributes in the Draw menu are those of the active box. Line Weight ----------- Lists the line weights for the drawing tools or box frames. You can choose None (zero width), 1/2 point, 1 point, 2 points, 3 points, 4 points, or Hairline (which prints out at the minimum width your printer is capable of, but is shown on the screen with a single pixel width). You can also choose a Custom line width sub-item. * Select Draw/Line Weight/Custom. * A Line Width requester appears. * Type in the desired line width in points (to the nearest 1/2 point). Line Patterns ------------- Allows yu to select various line patterns for use by the drawing tools and the box frames. Fill Patterns ------------- Lists fill patterns, including None if no fill is desired. COLOR MENU ---------- Professional Page keeps track of and handles colors to be used by the Professional Color separator. Colors can be selected for structured drawings, frames, and text. Color information is maintained for bitmap graphics, but not displayed. A database of colors may be defined and saved for later use. A color is specified by a name, now it should appear on the screen, and how it is to be printed (eg. separated or mechanical colors) by the Professional Color Separator. Ink Color --------- Selects the ink color from the list of available colors or from the submenu. The ink color is used in text, structured graphic lines, and box frames. * Selecting Color/From List produces a requester asking for a color name. Fill Color ---------- Allows you to select a fill color from the list of available colors or from the submenu. The Fill colors are used to fill structured drawings and box frames. Define ------ Defines a new color for use with text or structured drawings. * Select Color/Define to bring up a list of available colors and a plaette to change an existing color or define a new one, which is added to the available colors list. The new colors will not be added to the submenus until it is used by choosing Color/Ink Color/From List or Color/Fill color/From List. Load ---- Loads from disk a set of previously defined colors. In this way you can set up a database of useful colors which can be loaded into a document at will. Save ---- Saves to disk the set of colors currently defined in this documnt. NOTE: You can use up to 127 colors in a document. although only 16 colors are displayed on the screen (9 of which is used by bitmap graphics), all colors will print correctly using the Professional Color separator. PREFERENCES MENU ---------------- This menu lets you set a number of the environment parameters for a document. Many of these affect the appearance of the screen, or other aspects of Professional Page's operation. These settings, however, have no effect on the appearance of the document when printed. These settings are saved with the document. Magnification ------------- The regular Amiga high resolution screen display (typically 640 by 400 pixels) is quite detailed for an off-the-shelf personal computer. Despite this, it is impossible to show an entire typeset page on screen in full detail. To allow you to view individual letters, as well as to see the whole page, there is a zoom option. There are five levels of magnification: 25%, 33%, 50%, 100%, and 200%. These magnifications are presented as sub-items. A check mark identifies the current magnification level. Layout Tools ------------ Brings up a requester with several features that help you lay out a page precisely. The Layout Tools are divided into several sections, including: Units, Grid, Ruler, and Outlines. Unit ---- Defines the unit of measure in your document. You have a choice of inches, centimeters, or picas to use as your measurement units. The one you choose is used throughout Professional Page whenever you are asked for a size or a position. Grid ---- Rules the page into a precise grid, to position elements accurately. Grids can be turned on or off. They can be user specified in both the x and y directions, or selected from any one of four predefined grids. Snap to Grid ------------ If this is selected all positioning and sizing will snap precisely to the intersection of the two nearest grid lines. This makes precise placing of boxes with the mouse very quick and easy. If Snap to Grid is on, grid snap occurs whether or not the grid is visible. Ruler ----- Allows you to turn the ruler on or off and to specify its units. Outlines -------- Normally, every box is surrounded by a dotted border (solid if the box is active), and may have handles. If Outlines is turned off, these borders are not drawn. Turn Outlines on when editing a page, and off to see how it will look as output. Columns ------- If this is turned on, the page margins and columns (as set by the Page/Alter items) are displayed as dashed lines. Columns are only visual indicators. They can be used as guides for the placement of boxes on the page (see the Tutorial and Design sections). Text Format ----------- There are a wide variety of word processors and text editors available for creating text on the Amiga. In addition, you may wish to import ASCII (raw text) files from other machines such as MacIntoshes, IBMs, and so on. Many of the Amiga text editors have particular file formats which require special interpretations to import them into Professional Page. Professional Page understands several of these formats. * Always check what sort of text file you are importing, and select the text format accordingly. If there isn't a format which exactly matches your file, use the generic setting. * You may embed a wide variety of formatting codes in your file at the word processing stage (see Appendix F: Formatting Text for further information). * In addition to their own formats, many word processing programs can save a "text only" version of the file. If your word processor is not one of those supported, use text only if you can. Hyphenation Control ------------------- Sets the previx and suffix parameters for hyphenating text and allows you to load or change the current exception dictionary. Hyphenation Control is located in the Preferences menu rather than the Type menu because it is global, set once, and not usually reset in the course of the document's production. To add to, or load a new exception dictionary, type the name of your list in the string gadget and click either Load or Merge. Print Specifications -------------------- Sets up the global output device environment. Print Specifications requester will provide the following information: * Output Page Size: specifies the physical sheet size of the output device. For example, a laser printer. * Roll Paper Size: specifies the roll size for a continuous output device. For example, a laser typesetter. * Negative print: indicates whether the image should be printed as a negative. * Mirror print: indicates whether the image should be mirrored before printing. * Halftone Screen: specifies the density and angle of screen. QuickMove --------- Controls whether the contents of your box are visible while being moved. By default, when you pick up a box to move it, only the outline acutally moves. The contents stay where they were, and only move when you put the box down. Sometimes it is convenient to see the contents while you are moving the box. If the QuickMove is turned off, the box contents will be picked up and moved around. This item toggles QuickMove on and off. The contents of the Box do not show even when the QuickMove item is off if the system is low on memory. Memory Warning -------------- If at any time you are low in contiguous chip memory, Professional Page gives a "low memory" warning. his item allows you to turn the low memory warning on or off. Note that if you do get this warning, you should save your document to be on the safe side. Black & White ------------- This option switches Professional Page into a black and white operating mode. This results in increased speed and memory efficienty. If you don't require Professional Page's color capabilities this option should always be on. In black and white mode, bitmap graphics are dithered for onscreen display. Output is not affected. FRONT-BACK GADGETS ------------------ This standard Amiga gadget allows you to toggle between one screen and another. For example, you may be running another Amiga program in the background, and wish to go from the Professional Page screen to this other program without rebooting. Just click on the left gadget to switch screens. THE TOOL PALETTE ---------------- The tool palette contains a variety of layout and structured drawing tools. The palette is divided into five parts: The Page Number gadget, the General Tools palette, the Screen Position gadget, the box Control tools, and the Structured Drawing tools. NOTE: Once you select one of these tools, it will generally stay selected until you specifically select another tool. Note that the tool gadget stays highlighted and the mouse pointer changes to reflect the state. PAGE NUMBER GADGET ------------------ The Page Number gadget allows you to view any page in your document. The gadget indicates the page number of the currently visible page. * Pressing the top arrow will ring up the next page in the document. * Pressing the bottom arrow will bring up the previous page. * Pressing the down arrow from the first page, shows the "even", then "odd", template pages. Template pages can be edited exactly like any other page. * The text line in the middle of the gadget displays the current page number. To go directly to another page, delete the current page number, type in the number of the page you wish to view, and press RETURN. * Type "e" or "o" to see the even or odd template. THE GENERAL TOOLS PALETTE ------------------------- Box Create Tool --------------- Makes boxes anywhere on a page or on the art board. * Click on the Box Create Tool icon. This turns on Box Create mode. The pointer turns into crosshairs on the screen. * Click and drag a box to the desired size. You can create more than one box by just clicking and dragging each box in turn. * Make sure you return to the tool palette and exit from the Box Create mode if you want to use some other tool. * Using Augo Box, a box can be automatically created to the size of the particular column. It will take on the maximum possible size in that oclumn without overlapping other boxes. To use Auto Box in Box Create mode, ho9ld the CTRL key down while clicking in that column. Null Pointer ------------ The Null mode is used to move and size objects on the screen. Clicking in this gadget turns off the current mode and returns it to Null mode. The mouse pointer changes to an arrow. Make Group ---------- Selects one or more boxes as a group. * To make a group, drag out an outline around the boxes to be included in the group. Those boxes that are completely contained within the outline will form the new group. * After a group is made, the Group tool automatically turns off, and returns to the Null mode. Hand Move --------- Turns on Hand Move mode. If you are in a higher magnification mode where not all of the page is visible, this mode allows you to pick up the page and drag it around to see other parts of it. * Drag the page in the direction that you wish the page to move relative to the screen. Text ---- Turns on Text Edit mode. * Select the Text tool * Select the box to edit by clicking in that box. To select another box to edit, simply click in the other box. * Using Auto Box, a text box can be created in a particular column automatically. The text box will be the largest possible box in that column without overlapping other boxes. To use Auto Box, click in the desired column while holding the CTRL key. Mop --- Mops up or deletes the contents of a box or a series of linked boxes. * Select the Mop tool, and click in the box whose contents you wish to mop. The contents of the box will be deleted after confirmation. WARNING: If the box is a text box linked to other text boxes, the contents of the other linked boxes will also be deleted. PAGE POSITION GADGET -------------------- Scrolls around a magnified page. The gadget shows a white positioning rectangle representing the screen image, inside a larger black rectangle indicating the entire page. The positioning rectangle indicates the location of the visible portion of the page in the current magnification mode. * To change the position, simply drag the smaller rectangle around within the representation of the full page. NOTE: You can use the Page Position gadget to find the general area you want, and then Hand Move for fine adjustment. BOX CONTROL TOOLS ---------------- This group of gadgets represents functions that affect the relationships among boxes. Box to Front/Box to Back ------------------------ Reorders the layering of overlapping boxes. The boxes are normally layered in the order in which they were created. Each box is created in front of all the others. You can change the order of the boxes by bringing the active box to the front or sending it to the back. Next Linked Box --------------- If the active box is in a text chain (linked to other text boxes), clicking on the Next Box gadget will activate the next box in the chain. The view will shift to show the next box if it was not previously visible. Previously Linked Box --------------------- Similarly, the Previous Box gadget will activate the previous box in the current chain of text boxes. NOTE: These gadgets will only work on text boxes that are linked to other text boxes. Link ---- Creates a chain of text boxes. * The active box must be a text or empty box either isolated or at the end of an existing chain. * Select the Link tool. Click in the box you wish to add to the chain. This box will now be added to the chain and will become the active box. * An Auto Box can be created and linked by holding the CTRL key down while clicking the mouse button. Unlink ------ Breaks a chain of text boxes. * Select the Unlink tool. Click in he box which you wish to unlink. The chain will be broken at the beginning of this box. This box will now become the first box in a new chain which contains the rest of the previous chain. DRAWING TOOLS ------------- These gadgets enable you to draw structured or object oriented (CAD type) drawings, anywhere on the page or art board. Professional Page allows you to create shapes in a variety of line weights and colors. The line weight, line color, and fill pattern can be changed from the Draw menu. Straight Line ------------- * Click on the page and while the left mouse buton is still down move the mouse to drag out the line. Once you are satisfied with the positioning of the line, release the mouse buton to put the line on the page. * If you hold down the ALT-key when you put down the first point of the line it will be constrained to the nearest 45 degrees. Rectangle --------- * Click on the page; this anchors one corner of the rectangle. * Drag the opposite corner to the required size. * Holding down the ALT-key while drawing the rectangle constrains it to a square. Ellipse ------- * Click on the page, the location of the center of the ellipse. * Drag the corner of the ellipse box out to the desired size. * Holding down the ALT-key while drawing constrains the ellipse to be a circle. Bezier Curve ------------ Draws curves in a manner similar to the "rubber band" curves that Amiga users are familiar with from bitmap paint programs such as Deluxe Paint II. * Draw a line as described in the Line tool * A "rubber band" curve will follow the cursor. * Click and release the left mouse button when the curve looks the way you want it. * Holding the ALT-key while drawing the initial line constrains it to be at the nearest 45 degrees. Free Hand Drawing ----------------- Draws freehand shapes. * Press the left mouse button. As long as you keep it depressed, you will draw wherever the mouse moves. * As soon as you release the button, everything drawn is placed in a box. Polygon ------- Draws straight line polygonal shapes. * Click and release the left mouse button to start the first line segment. Move the mouse to the next point. Clicking and releasing draws the first line segment and starts rubber banding the second, continue as long as you want. Double-clicking the left button ends the polygon (after drawing the last line segment). * Holding the ALT-key before drawing the initial point will close he polygon regardless of where the last point is. APPENDICES.... ------------- APPENDIX A: TROUBLESHOOTING GUIDE ---------------------------------- This appendix provides solutions to common problems and some suggestions on how to avoid them. Save Your Document ------------------ The best insurance against unexpected problems is to save your work often, so that if your system crashes or hangs up, you will only lose a few minutes of work. Memory Warning -------------- If the memory warning requester appears, you are running low on "chip" memory. Even if you have several megabytes of RAM, it is possible to use up your 512K of Amiga chip memory while you still have plenty of fast memory unused. You should: * Save your work to disk by selecting Project/Save. * Close any windows on the Workbench screen. * Stop any multitasking (terminate any programs other than Professional Page) * Break up a long document into several short documents. Won't import text, graphics, or drawings ---------------------------------------- * Check to see that you are using the right import format (for example, you may have tried to import a structured drawing file with the Project/Import/Bitmap Graphic sub-item). If you are importing a text file, ensure that Preferences/Text Format has been set to accept the particular file format that you wish to import. * Be certain that you have selected an empty, active box to receive the file for bitmap and structured graphics. If the active box already has contents, the file won't laod. Won't Print ----------- * Be sure the printer is turned on. * Check that the printer and the Amiga have the correct baud rate set (eg. 9600). * Ensure that you have the proper cable (eg. null modem cable), and that it is connected properly. Waiting ------- If you have selected Load, Save, or Print, and nothing is happening, be patient. It takes time to load and print large files, and to load bitmap graphics. Fills don't work in High Magnification -------------------------------------- Any structured graphic fill (including box frames) that exceeds the size of the screen will not be filled in on the screen. The attributes are kept, and will show up in lowe magnification mode. APPENDIX B: KEYBOARD EQUIVALENTS ----------------------------------- Many of the gadget and menu functions can be accessed using keyboard shortcuts. The following list contains all the menu items and sub-items and their shortcuts, if available. Note that the same convention followed in the rest of the manual is followed here: * A x Hold the right Amiga key down and press key "x" * a x Hold the ALT key down and press key "x" * c x Hold the CONTROL key down and press key "x" * s x Hold the SHIFT key down and press key "x" NOTE: Keyboard equivalents are CASE SENSITIVE! PROJECT MENU ------------ Project/New A N Project/Open A O Project/Save A S Project/Save As A Z Project/Import/Text A T Project/Import/Graphic A G Project/Import/Drawing A D Project/Print/Current Page A P Project/Print/Entire Document A E Project/Quit A Q PAGE MENU --------- Page/Create/From Template c T Page/Create/From Default c N Page/Load/New Current c C Page/Load/Even Template c O Page/Load/Odd Template c C Page/Save/Current s C Page/Save/Even Page Template s E Page/Save/Odd Page Template s O Page/Delete c D Page/Alter/Current Page a C Page/Alter/Even Page Template a E Page/Alter/Odd Page Template a O Page/Alter/Default a D Page/Visible A V BOX MENU ------- Box/Show Active A A Box/Clone Active A C Box/Delete Active A X Box/Alter/Active a A Box/Alter/Default a B Lock toggle c L Impermeable toggle c [ Quick Display toggle c X Frame toggle c F TYPE MENU --------- Type/New Typeface A F Type/Size/New A . (period) Type/Style/Bold ON F6 Type/Style/Bold OFF s F6 Type/Style/Italics ON F7 Type/Style/Italics Off s F7 Type/Style/Outline ON F8 Type/Style/Outline OFF s F8 Type/Style/Underline ON F9 Type/Style/Underline OFF s F9 Type/Style/Plain F10 Type/Style/Plain s F10 Type/Kerning A K Type/Tracking A W Type/Line Spacing A Y Type/Baseline A B Type/Hyphenation A H Type/Justification/Left A L Type/Justification/Right A R Type/Justification/Center A - (hyphen) Type/Justification/Flush A J Type/Paragraph Indent/None A , (comma) EDIT MENU --------- Edit/Find F2 Edit/Paster F1 Edit/Cut s F1 Edit/Select Box F4 Edit/Select All s F4 Edit/Replace F3 Edit/Find Next F2 Edit/Replace Next s F3 COLOR MENU ---------- Color/Ink Color/From List A I PREFERENCES MENU ---------------- Preferences/Magnification/200% A 1 Preferences/Magnification/100% A 2 Preferences/Magnification/50% A 3 Preferences/Magnification/33% A 4 Preferences/Magnification/25% A 5 Preferences/Layout Tools A L Set Grid, Ruler and Units to Inches c I Set Grid, Ruler and Units to Pica c P Set Grid, Ruler, and Units to Centimeters c M Grid toggle c G Snap to Grid toggle c S Ruler toggle c R Box Outline toggle c B GENERAL GADGETS --------------- Page Up s > Page Down s < Box to Back s B Box to Front s F Next Linked Box s N Previous Linked Box s P AMIGA KEYS ---------- A A Box/Show Active A B Type/Baseline A C Box/Clone Active A D Project/Import/Structured Drawing A E Print/Entire Document A F Project/Type/New Typeface A G Project/Import/Bitmap Graphics A H Type/Hyphenation (toggle) A I Color/Ink Color/From List A J Type/Justification/Flush A K Type/Kerning A L Type/Justification/Left A N Project/New A O Project/Open A P Project/Print/Current Page A Q Project/Quit A R Type/Justification/Right A S Project/Save A T Project/Import/Text A V Page Visible (toggle) A W Tracking requester A X Box/Delete Active A Y Type/Line Spacing A Z Project/Save As A - Type/Justification/Center A . Type/Size/New A 1 Preferences/Magnification/200% A 2 Preferences/Magnification/100% A 3 Preferences/Magnification/50% A 4 Preferences/Magnification/33% A 5 Preferences/Magnification/25% ALT KEYS -------- a A Box/Alter/Active a B Box/Alter/Default a C Page/Alter/Current a D Page/Alter/Default a E Page/Alter/Even Template a O Page/Alter/Odd Template (only available with Professional Page Text Editor) a SPACEBAR Thinspace CONTROL KEYS ------------ c B Layout Tools Box Outline toggle c C Page/Load/New Current c D Page/Delete c E Page/Load/Even Template c F Frame toggle c G Grid toggle c I Set Grid, Ruler, and Units to Inches c L Lock toggle c M Set Grid, Ruler, and Units to Centimeters c N Page/Create/From Default c O Page/Load/Odd Template c P Set Grid, Ruler, and Units to Picas c R Ruler toggle c S Grid Snap toggle c T Page/Create/From Template c X Quick Display toggle c [ Impermeable toggle c SPACEBAR EN Space SHIFT KEYS ---------- s B Box to Back Gadget s C Page/Save/Current s E Page/Save/Even Template s F Box to Front Gadget s N Next Linked Box Gadget s O Page/Save/Odd Template s P Previous Linked Box Gadget s < Page Down Gadget s > Page Up Gadget s SPACEBAR EM Space FUNCTION KEYS: ------------- These work in Text Editing Mode only F1 Edit/Paste s F2 Edit/Cut F2 Edit/Find s F2 Edit/Find Next F3 Edit/Replace s F3 Edit/Replace Next F4 Edit/Select Box s F4 Edit/Select All F5 Edit/Save Block as ASCII F6 Text/Style/Bold On s F6 Text/Style/Bold Off F7 Text/Style/Italics On s F7 Text/Style/Italics Off F8 Text/Style/Outline On s F8 Text/Style/Outline Off F9 Text/Style/Underline On s F9 Text/Style/Underline Off F10 Text/Style/Plain SCROLL KEYS: CURSOR ARROW KEYS ------------------------------ UP Scroll View up 1 inch on page. s UP Scroll View up 4 inches c UP View top of page DOWN Scroll View down 1 inch on page. s DOWN Scroll View down 4 inches c DOWN View bottom of page LEFT Scroll View left 1 inch on page s LEFT Scroll View left 4 inches c LEFT View to left edge of page RIGHT Scroll View right 1 inch on page s RIGHT Scroll View right 4 inches c RIGHT Shift View to right edge of page OTHER KEYS ACCESSIBLE BY KEYBOARD --------------------------------- EN space c spacebar EM space s spacebar Thinspace a spacebar Use ALT key down and Hand Move gadget to move image within box Use ALT key down and Handles to size image in box USE OF THE ARROW KEYS --------------------- When in Text mode the arrow keys ace on the selected block The Left and Right arrows increase and decrease the tracking for the current block in Text mode. The Up and Down arrow keys move the basline of the curently selected block while in Text mode. The Up and Down arrow keys move the baseline of the currently selected block while in Text mode. When not in Text Mode but viewing a magnified page the arrow keys move the screen view around the page. EXTENDED SELECT --------------- Users making several menu selections at once can use extended select by holding the mouse menu button down and hitting the select button on each desired selection. DOUBLE CLICKING --------------- File names on requesters can generally be double clicked to load. RETURN KEY ---------- Generally when a requester asks for information to be typed in pressing RETURN after the text will select the OK gadget on that requester. APPENDIX C: UTILITIES ----------------------- MAKEFONT -------- The MakeFont program is used to make new screen representations of existing fonts in different sizes. For example, to make Helvetica 13 point, use a different size (such as 12 point) and expand it to 13 point. The user need not create a screen representation for every font size they wish to use. If Professional Page cannot find a screen representation for a given size on disk it uses the next smalles size and scales it up on-the-fly. However, this degrades the performance of the system. For often used sizes, it is recommended that MakeFont be used to create permanent representation. Users will note that fonts which have been greatly expanded from their original size will be jagged and missing pixels. Your WorkBench 1.2 disk contains a FontEd program which can be used to tidy up your new sizes if desired. It is generally better to expand a font than to contract. To use MakeFont --------------- * Double click on the MakeFont icon. * Once the program starts up, enter the name and size of an existing font in string gadgets on the top half of the screen. This font must exist in your current fonts directory. * Enter the name and size of the font you wish to create in string gadgets on the lower half. * Click OK * The new font will be created and saved in your current fonts directory. APPENDIX D: CONNECTING YOUR AMIGA TO A PRINTER ---------------------------------------------- *WARNING* Before connecting your Amiga to any printer, check with the vendor(s) of the Amiga and the printer for instructions on how to make the connection safely. The Amiga 1000 has a non-standard RS-232 connector which will feed a 5-Volt current through a standard printer cable. This is enough to damage or destroy your printer! You will need a special Amiga 1000 printer cable in order to avoid this. The Amiga 500 and the Amiga 2000 use standard cables. If you have a mixture of Amiga 1000's, 500's, and 2000's, ensure that you have all the proper cables, and label them correctly. Gold Disk Inc takes no responsibility for damages and injuries that may arise from installation or use of hardware. This appendix in intended as a brief guide to help Professional Page users connect their computers to various printers or typeseting machines. Remember to turn the power off on the computer and printer when connecting cables. Professional Page will output to all PostScript output devices. Generally, a Null-Modem cable is required between your computer and printer. LASER PRINTERS -------------- You may want to connct your Amiga to a PostScript compatible Laser Printer, such as an Apple LaserWriter or a QMS PS/800+. In this case connect the serial port of your Amiga to the serial port of the printer. Some printers may require special gender changer plugs or cables. Ensure your laser printer is configured to accept PostScript input. TYPESETTERS ----------- You may want to connect your Amiga to a Raster Image Processor (RIP) and a PostScript compatible typeseting machine such as a Linotronic 300 or a Linotronic 100 typeseter. Again check that you have the correct cables and plug converters (if necessary). Check that the RIP is configured to accept PostScript output at the same rate as your Amiga serial port is sending the data. The serial port transmission rate can be set from Preferences. Plug the cable into the RE232C port on the RIP. NOTES ----- Questions of what sort of paper or file to use, and what fonts are available, are beyond the scope of this appendix. The vendor of your printer should be able to give you information in this area, and books and magazines on desktop publishing, as well as the Gold Disk periodical "The New Laser Times" contain specific information on these subjects. APPENDIX F: FORMATTING TEXT ---------------------------- Many users will want to enter large quantities of text using a word processor. This leads to the problem that a given program may not support many of the formatting commands used in Professional Page. To work around this Professional Page supports imbedded ASCII formatting codes. If these codes are put into the original file Professional Page will import these codes as well as any word processor specific codes according to which file format you have selected under preferences. Note that all formatting commands consist of a backslash (\) followed by a number of codes. No space should be left between the backslash and the code. Some codes are followed by a parameter, either a number (fixed point or float) or a name given further information. If a parameter is needed type the less than sign (<), the number, and the closing greater than sign (>). Also the case of the formatting code is significant. LINE SPACING ------------ Fixed Linespacing: A specific point size can be given. * \lf<point size> * eg. \lf<24> for 24 pt fixed spacing Relative Linespacing: A percentage of the largest type size appearing ona specific line can be used. * \lr<percentage> * eg. \lr<120> for 120% relative spacing Leading: The size of the typeface being used plus (or minus) a specified amount of leading can be used. * \l1<points of leading> * eg. \l1<2> for 2 pt leading BASELINE -------- Additionally the baseline can be shifted a given number of points. * \ls<points of shift> * eg. \ls<2> for a 2 pt baseline shift TYPE ---- Typeface: A particular typeface can be specified. This typeface must exist in your fonts: directory. * \ff<font name (from directory)> * eg. \ff<helvetica> Size: A particular type size can be specified. * \fs <size (in points)> * eg. \fs<24> JUSTIFICATION ------------- Various justification modes can be specified. * Left: \jl * Right: \jr * Centered: \jc * Flush: \jf PARAGRAPH INDENT ---------------- Various paragraph indents are possible. * indent: \pi * outdent: \po * no indention: \pn Paragraph break size: This is set as a percentage of the line space. * \ps<percentage> * eg. \ps<150> to indicate paragraph spacing to be 150% of current line spacing. TYPE STYLE ---------- Various styles can be selected. These codes toggle these modes on and off. * Bold on: \B * Bold off: \b * Italics on: \I * Italics off: \i * Underline on: \U * Underline off: \u * Outline on: \O * Outline off: \o This code turns oall the above styles off giving plain text. * \n COLOR ----- A color form thos contained in the color database may be selected. * \c<color name> * eg. \c<Red> LETTER SPACE CONTROL -------------------- These codes turn automatic kerning on and off. * Kerning on: \K * Kerning off: \k These codes turn automatic hyphenation on and off. * Hyphenation on: \H * Hyphenation off: \h This code sets tracking in 100ths of em spaces. * \t<tracking> SPACES ------ The following codes insert EN, EM, and thinspaces respectively. * EN: \N * EM: \M * thin: \T OTHERS ------ This code is used to indicate the end of the text to be imported it it is not the end of the file. * \. This code indicates a soft (discretionary) hyphen. * \- APPENDIX G: USING OTHER AMIGA PRODUCTS WITH PROFESSIONAL PAGE ------------------------------------------------------------- Professional Page is designed to allow you to take advantage of a wide range of other Amiga software. Many word processors and text editors are supported. In addition, the Amiga's superb graphics are available for you to use in your documents, either in graytones within Professional Page, or in full color using the Professional Color separator. The program also has its own full-featured word processor. We recommend the use of some of the graphic software described below. Once the picture has been created, Professional Page has many options for scaling, sizing, screening, combining with type, and printing out. Word Processors --------------- The Text Format item in the Preferences menu allows you to select from a variety of word processing support programs. Generic ASCII text is also supported so that text from virtually any Amiga word processor or text editor, or from computers other than the Amiga, can be used. Some of the Amiga file format supported are: * WordPerfect * Scribble * TextCraft * Generic You may need to test how ASCII files from various sources come into Professional Page. Not all word processors produce identical raw text files, and there may be undesired characters in the file when it comes into Professional Page. Remember that formatting codes can be inserted into the text at the word processing stage, greatly simplifying your task of using Professional Page to typeset a document (See Appendix F: Formatting Text). Bitmap Graphic Software ----------------------- Professional Page supports the full range of Amiga IFF graphic software. Any size of bitmap up to 1024 by 1024 pixels, and any number of colors up to 4096 in Hold And Modify (HAM) mode, can be accommodated. The Professional Page screen display is in high resolution (640 by 400 pixels on NTSC Amigas), and pictures created in this resolutin or in low resolution or in low resolution will appear on screen in the proper proportions. Pictures created in medium or interlace resolutions will appear distorted when they are imported into Professional Page. Using the Graphic Scale values in the Box/Alter/Active sub-item, you can rescale pictures to the correct proportions. Examples of bitmap graphics programs supported by Professional Page are: * Deluxe Paint II paint program * Aegis Images paint program * Digi-Paing Hold And Modify (HAM) paint program * GraphiCraft paint program * Digi-View video digitizer * Easyl pressure sensitive drawing tablet * 3D or animation software, such as Sculpt-3D, Videoscape, Animator's Apprentice, or any animation program which can save and export IFF imaages. * Grabbit screen capture utility. If you are interested in using Amiga graphics in your documents, you will probably want to combine several of the above mentioned packages. For instance, a photograph scanned into the Amiga with the Digi-View video digitizer can be retouched or composited with other scanned photos, using Deluxe Paint II or Digi Paint. Digital Photography Tips ------------------------ Any photographic print or line art can be scanned into the Amiga with Digi-View and a video camera. What yields the best results is to use a film negative or transparency rather than a print. Lit from underneath using a light box with a color-corrected bulb, better detail, contrast, and tonal or color values are captured digitally. Easyl tips ---------- The Easyl pressure sensitive drawing pad can be used with its own paint package (Easyl Paint), or with any other paint package (so, for example, you can draw or trace directly into Deluxe paint II with the Easyl and an ordinary pencil and paper). The Easyl is an excellent tool for tracing as well as freehand drawing. Maps and photos can be traced very rapidly and accurately. Image Processing Software ------------------------- There are also Amiga programs which will allow you to edit images created with the products mentioned above in very usefulways. Butcher is an excellent graphic editing utility. It allows you to view and change palettes with ease, converts size formats, and allows you to perform many other manipulations with ease and speed. Interlace Flicker Reducers -------------------------- If you have a long persistence phosphor monitor, then the flicker produced by the Amiga's interlaced high-resolution display won't be a problem. If you have a regular Amiga monitor, you may find it irritating to work with an interlaced display for long periods. A simple and inexpensive alternative is a tinted screen, which will greatly reduce monitor flicker, such as Jitter-Rid, Flicker-Master and EYE-RESolution screen covers. Memory Expansions ----------------- If you have an Amiga 1000 or an Amiga 500 with 512K of memory, you will need to expand your memory to at least one megabyte to use Professinal Page. The larger the documents you wish to produce, and the more bitmap graphics you use, the more memory you'll need. Memory boards are made by companies like Comspec, Alegra, Amega, and Microbotics. For the Amiga 2000, one or two megabyte RAM expansion cards can be inserted into card slots inside the computer, to give you up to a maximum of nine megabytes of memory. Hard Drives ----------- If you are using Professional Page with your Amiga to do a significant volume of commercial production, you will find a hard drive to be useful. Hard drives are available for the Amiga 1000 and a variety of 5 1/4", and 3 1/2" hard drives and hard cards are available for the Amiga 2000. APPENDIX K: FONTS ------------------ Metric tables for the following fonts are provided on the Professional Page Fonts & Utilities Disk. AmericanTypewriter AvantGarde Benguiat Bookman Courier FitzQuadrata Garamond Glypha Helvetica helveticanarrow Lubalin Machine NewCenturySchoolbook Palaino Souvenir Symbol Times ZapfChancery GLOSSARY.... ------------ Active Box - The curent box to which all box operations are performed. art board - The Professional Page representation of a designer's drawing or light table. An area on the screen where pages and boxes are stored and manipulated. ascender - The top part of a upper case charater that rises above the body of the letter. article - An article refers to a text "story". An article may or may not span several linked boxes. ASCII - Ancronym for "American Standard Code for Information Interchange". The standard code used for character representations. aspect ratio - A ratio between the width and the height. backspace - A key marked either "Back Space" or with an arrow poiting to the left. baseline - The imaginary line on which the base of all letters rest. baud rate - The rate at which information is transferred between a computer and output device. Bezier curve - A mathematically defined smooth curve (defined as a cubic equation). bit - An abbreviation for "binary digit". Groups of bits are used to represent characters and other information. The most common grouping is the "byte" (8 bits). bitmapped graphic - A graphic created with pixel representation. block - A segment of text selected for an editing operation. body text - The main text of the document, not including headings. bold - Letters with a heavier, blacker appearance. box - A container for text, graphics, or structured drawings. bullet - A large dot often used to add emphasis to parts of text, or to designate a list. byte - A group of 8 (8) binary digits (bits) forming one character. caption - The descriptive matter printed above or below an illustration. carriage return - Often referred to as the RETURN key. CLI - Acronym for "Command Line Interface". An Amiga operating system level user interface where commands are entered manually. camera ready - A term used for artwork or copy ready for final film production. centered justified text - Text centered on the full line, with both ragged right and ragged left margins. color separation - The division of a multicolored original into four basic colors: black, yellow, magenta, and cyan. cropping - To trim a graphic to a reduced size by removing part of the image. descender - The bottom part of a lower case letter that falls below the baseline. digitized picture - A picture converted into an electronic format that can be processed, stored, and reconstructed. dingbat - A decorative element such as a border. discretionary hyphen - A hyphen entered by the user that is not displayed but tells the computer where to break the word, if necessary. document - The project currently being worked on within Professional Page. drag - The process of moving objects on the screen using the mouse. drop cap - A large capital letter at the start of a block of text that drops into the lines below. drop shadow - A show behind an image designed to make the image stand out. EM - The unit of measurement for type width usually defined as the horizontal distance equal to the point size of the font. EM space - A space dqual to the point size of the font being used. EN - The unit of measurement for type width as one half the horizontal width of an em (i.e. one half the point size). EN space - A space equal to the height of an "em" and the width of an EN (i.e. half the width of the point size). file requester - A way of accessing both files and directories on the screen. fill color - The color used in the fill pattern. fill pattern - A pattern used to fill objects in a drawing or box frame. flush justified text - A body of text where the letters are flushed to both right and left margins. font - A complete set of characters of one type size, type style, and typeface. frame - The printed border and/or fill associated with a box of text or graphics. gadgets - The icons within a requester, window, or screen that are used to change the display or to access a tool grid - A set of non-printed lined similar to graph paper used as a guide for page layout. group - A collection of boxes. gutter - The space between columns of text. hairline - The thinnest line that an output device can render. halftone - A continuous gray tone simulated by a pattern of pixels. handles - Boxes have eight handles, one on each corner and one in the middle of each side. They are used to change box proportions. HAM - Acronym for "Hold And Modify" mode on the Amiga. Used to access 4096 colors on the screen. hard disk drive - A hardware device attached to the Amiga with more storage than a floppy drive. hyphenation - The splitting of words at the appropriate point at a line break. icon - A pictorial representation of a tool, document, or gadget. italic - Text modified to slant to the right. justification - The way text is formatted on a line. It can be centered, flush, left, or right justified. kerning - The adjustment of space between individual characters to give the test a tighter appearance. kerning pairs - Character combinations that are typically kerned. Different fonts have different combinations, including AV, Te, etc. Kickstart disk - A disk containing the information on the Amiga requires to begin operations. landscape printing - Output pages in horizontal orientation. layout - An outline that gives the general appearance of the printed page, including text and graphics. leading - The amount of additional space or "lead" between two lines of type. left justified text - Text with a straight left margin and a ragged right. line pattern - The pater with which a line is drawn such as dashed, solid, or broken. line spacing - The spacing between lines of text. In Professional Page, this can be fixed, relative, or in terms of leading. Note Professional Page calculates both leading and lne spacing from the "cap height" (the top of the ascender) to "cap height" of any two lines of text. line weight - The thickness of lines used in structured graphics and box frames. linked text boxes - A series of boxes linked together to make up an article. lowercase - Non-capitalized letters of a font. manual feed - Paper put into a printer by hand. margin - The blank area surrounding the printed matter on a page. masthead - The details regarding the publisher printed in the editorial or contents pages of a periodical. mechanical separation - The separation of a solid specific colors from a layout. In printing, this oclor will be printed as a separate place on the printing press. menu bar - The strip menu headings at the top of the screen accessed by pressing the right mouse button that contains menu titles. metric file - A file used in Professional Page that provides information about a particular typeface. This information includes the width of each character and kerning pairs. micro-justification - The adjustment of space between individual letters to achieve flush justificaion. opaque box - A box through which nothing is seen. page description language - A computer language (usually built into an output device) that describes the page to be printed in terms of abstract graphical entities. paper size - The physical dimensions of the paper on which the document is to be printed. pica - A standard unit of type size measurement approximately equal to 16th of an inch. pixel - The abbreviation for "picture element": the smallest item of display information on the screen (one dot). point - A typesetting unit of measurement equal to 1/12th of a pica (approximately 1/72"). The height of a font (the distance from the top of the ascender to the bottom of the descender) is normally expressed in points. pointer - The moving object controlled by the mouse, on the screen used to select items, icons, and gadgets. portrait painting - Outputs pages in vertical orientation. PostScript - A standard page description language that describes the appearance of text and graphics on a printed page. printable area - The area of the paper tha can be printed upon. The dimensions differ with different output devices. program - A set of instructions given to the computer to process information. proportional fonts - The space allotted for each character is based on the character's width. Thus, a "w" takes up more space than an "i". requester - The display element of the screen that requests a response to proceed with the next action in a sequence. resolution - A measure of the dot density of an output device. right justified text - Text with a straight right margin and a ragged left. roman - The term used to distringuish upright letters from italics. ruler - A marked strip along the left side and top of a page. Used as a positional guide for page layout. sans-serif fonts - Typefaces without serifs. scaling - Changing the size of an image proportionally. screen - The physical display area of the Amiga monitor. serif - Projecting crosslines that end the main strokes of letters. string gadget - A gadget used to enter or modify strings or numbers. structured drawing - A picture stored as a mathematical representation of what is seen on the screen. submenu - The additional menu that appears below and to the right side of a menu item. subscript - A character whose baseline is shifted down, relative to the character proceeding it. superscript - A character whose baseline is shifted up, relative to the character proceeding it. template - The prototype of a page used for all similar pages. text runaround - Used with impermeable boxes, forces text to flow around a box. thin space - A typesetting unit of measurement equal to one half of an "en space". thumbnail printing - A reduced version of a page. Several pages of a document can be printed on a single page of output to get an impression of the overall layout. tile printing - A document page larger than the paper used for output is printed on several pages in overlapping segments. tool - A facility for working with the onscreen display. tracking - The additional spacing between individual letters. type family - Type with common design characteristice (i.e. Times). typeface - A particular combination of type family, style and weight. typography - The general design and appearance of printed matter using type. uppercase - Capital letters. Workbench - The icon-based interface used to perform system operations on the Amiga. WYSIWYG - Acronym for "What-You-See-Is-What-You-Get". The output from word processors with WYSIWYG is similar to the screen representation of the page. x-height - Defined as the height of a lower case letter, not including ascenders and descenders. --------------------------------------------------------------------------- ERRATA ------ Thank you for purchasing Professional Page. May we remind you to return the registration card. This will enable you to take advantage of Gold Disk's support privileges. Contents of this errata: * Corrections to the Manual * Corrections to the Quick Reference Card * New features * Using Professional Page on a Hard Drive system * Warnings. CORRECTIONS TO THE MANUAL ------------------------- TUTORIAL - Using "Save As" ------------------------- During the Tutorial, you are asked to select PROJECT/SAVE AS. Immediately after the "Save Document As" requester appears, a System Request may also appear, asking you to "Please replace volume PPage in any drive". Just hit the "Cancel" gadget in this System Request. TUTORIAL - Coordinates ---------------------- The manual states, "when you are resizing your box (the menu bar coordinates represent) the box dimensions, not its position." This is also the case when you are creating a box. TUTORIAL - Group outlines ------------------------- Boxes in a group (other than the current box) are displayed with long dashed lines, not with solid black lines as stated in the manual. TUTORIAL - Locked Boxes on Pages created from Templates ------------------------------------------------------- When you create a page from a template, all of its boxes are automatically locked. In order to perform any operation on a locked box (like repositioning, resizing, or deleting it), the box must first be unlocked. The operations found in the "Onto the Art Board" and "Rearranging the Page" sections of the Tutorial require this additional step. To UNLOCK a box: * Make the Box Active * Select the BOX/ALTER/ACTIVE sub-item * Click on the LOCK gadget (an unlocked box is indicated by an open padlock) * Click on OK TUTORIAL - Hidden boxes behind opaque boxes ------------------------------------------- You are requested to delete one of the boxes. When you do this, notice that there was another box, containing a bar graph, behind the one you just deleted. TUTORIAL - Scaling Bitmap Graphics ----------------------------------- You are told to adjust the graphic scale to 0.8. The values for both X and Y should be adjusted. USING PROFESSIONAL PAGE - Show Active Boxes ------------------------------------------- BOX/SHOW ACTIVE will flash the border around the active box in black, not green. USING PROFESSIONAL PAGE - Text in Aegis Draw Plus drawings ---------------------------------------------------------- Text is not supported in Aegis Draw Plus drawings under structured drawing import. TECHNICAL REFERENCE - Group outlines ------------------------------------ Group outlines are displayed as long dashed lines, not as solid black lines. TECHNICAL REFERENCE - Edit/Replace ---------------------------------- The requester for Replace now has an "Ignore Case" option, similar to that for Find. TECHNICAL REFERENCE - Text Formats ---------------------------------- IFF text is not supported. TECHNICAL REFERENCE - Hyphenation Exception Dictionary ------------------------------------------------------ Only one exception dictionary is allowed. Its name is kept with the document, and the dictionary will be loaded upon reloading the document. There is no "merge" option on the "Hyphenation Control" requester. The options are "load", which loads the named dictionary, and "clear", which tells the program not to use any exception dictionary at all. TECHNICAL REFERENCE - Printer Output Specifications --------------------------------------------------- Output size must be specified, even if roll paper is selected. All document pages will be clipped to this paper size. APPENDIX B - Keyboard Equivalents --------------------------------- Corrections to the Quick Reference Card (listed below) also apply to this appendix. APPENDIX B - ALT keys ---------------------- The phrase "(only available with Professional Page text editor)" should be ignored. CORRECTIONS TO THE QUICK REFERENCE CARD --------------------------------------- RightAmiga-L key: This is a shortcut for TYPE/JUSTIFICATION/LEFT. PREFERENCES/LAYOUT has no keyboard shortcut. BOX/DELETE ACTIVE: Both SHIFT-BackSpace and SHIFT-DEL are shortcuts for BOX/DELETE ACTIVE. RightAmiga-X is not. NEW FEATURES ------------ No-Eject Option --------------- There is a new option in the Output Specifications in the PAGE/ALTER/ACTIVE requester which specifies that the current page is not to be ejected after printing. This option enables you to combine several pages on a single output sheet. Bitmap Loading Enhancements ---------------------------- If a box containing a bitmap graphic is set to Quick Display, the graphic will not be loaded into memory. This reduces both the time needed to load a document and the amount of memory needed to hold it. When opening a document, you have the option to sel all of its bitmaps to Quick Display, and hence not load any of them. If, when the program tries to load a bitmap, the appropriate file cannot be found, you will be asked for a substitute bitmap. This can happen when loading a document, or when printing it. USING PROFESSIONAL PAGE ON A HARD DRIVE SYSTEM ---------------------------------------------- To use Professional Page on your hard drive system: Installing Professional Page on your hard drive system ------------------------------------------------------ * Boot up your hard drive system normally * Enter the Command Language Interface (CLI) * The steps to install Professional Page onto your hard drive are collected into an installation command file. The individual steps taken by the installation command file is explained later in this section. Please check that the installation does not affect your system setup. Execute the installation procedure by typing: 1> EXECUTE PPage:HardDriveInstall * Remove the Professional Page floppies from your drive(s). These floppies must not be in the disk drive when starting up Professional Page. * Professional Page is now installed. Re-boot your system to use. Running Professional Page on your hard drive system from Workbench ------------------------------------------------------------------ * Double-click the Professional Page drawer * Double-click the PPage program -----------------------------------END------------------------------------- ________________________________________ \_____ \____/ ___________ ____ \ __ | | \ \ \ \ \/ | _ \ | \ _____ _ ____ _ /\ _____ ___ / +------\/--\/-----\/--\/--\/-------\/RtX!\/+